Use artificial intelligence to automatically adapt digital documents to accessibility standards
Aidapta - a comprehensive solution for digital document accessibility in your organization
Aidapta
A tool for adapting documents to accessibility standards
Aidapta was created to ensure PDF file accessibility by adapting them to the needs of people with disabilities and visual impairments.
To access document content, blind or visually impaired individuals may use screen readers (audio output) or braille displays. For this to be possible, the file must be properly prepared.
Processing a document with Aidapta
✔ OCR of documents, converting graphic form (scans, photos) to plain text,
✔ Recognizing document structure: headings, sections, paragraphs, lists, etc.,
✔ Assigning appropriate tags to individual elements,
✔ Determining the correct reading order,
✔ Recognizing table structures,
✔ Adding alternative descriptions — describing what images represent in text form,
✔ Converting mathematical formulas to text format,
✔ Identifying decorative elements and other so-called artifacts,
✔ Evaluating file accessibility level according to WCAG guidelines.
Needs analysis and pricing
We analyze the structure of documents in the organization as well as the current processes for their creation and distribution. Based on this, we define the scope of implementing our tool and provide a detailed, client-specific pricing estimate.
Service customization to the organization's profile
We analyze the organization’s specifics, types of documents processed, and applicable standards. Based on this, we configure the tool to best suit users’ needs.
Implementation and integration with the client’s systems
We install and configure the tool to seamlessly integrate with existing IT infrastructure, ensuring a convenient and efficient document adaptation process.
System usage training
We provide essential knowledge on how to use the tool — from basic features to advanced accessibility options.
Comprehensive digital accessibility training (optional)
We offer additional training on WCAG and practical creation of accessible documents, helping the organization operate according to best practices.
Technical support throughout the service period
We provide ongoing support and system updates to ensure the tool functions reliably and meets the latest digital accessibility requirements.
Benefits of implementing the system in your organization
Security
All documents remain on the client’s servers, eliminating the need for data processing agreements and minimizing data breach risks.
Time-saving and convenience
Automatic document processing allows employees to focus on other tasks, removing the need for manual file adjustments.
Flexibility
The system enables full automation or manual editing in a dedicated editor, adapting to the organization’s individual needs.
Cost savings
Instead of outsourcing document adaptation to external specialists, the organization can handle the process internally, reducing expenses.
Regulatory compliance
Our tool helps meet legal requirements for digital accessibility, reducing the risk of penalties and increasing compliance.
Reputation boost
Following accessibility standards strengthens the institution’s image as responsible and inclusive toward all users.